Using Google Drive in the Workplace – is it all it’s Cracked up to be?

Posted on February 11, 2015 by

Many businesses are using Google Drive as a collaboration program, allowing them to manage files and share them with colleagues. Some companies only use Google Drive every now and again, working on larger projects or managing documents. Other SMEs will use Google Drive on a day to day basis in the place of Microsoft Word or Excel documents. But could it really help your business?

Of course, for those who don’t know what Google Drive is, it can be summarised as simply a program that is available anywhere, anytime, from any connection. It’s one of the biggest of its kind. It’s also free for the standard version, or around $50 per year per user for the Premier version. released an article: Google Drive, The Good, The Bad and The Ugly – which highlights how divided some people can be about the Drive. Here, we look at three features of the Drive:

It’s good because:

Like many other programs available on the internet, Google Docs allows you to share files easily and conveniently. You can limit editing rights depending on who you are working with; users can edit or just comment on a document.


One annoying aspect of Google Docs is how users approach logging in. It can be really frustrating to manage various e-mail accounts and employees often have trouble telling whether they’re logged in to the company’s e-mail system or their own Gmail account. Many businesses will also be frustrated by the amount of text ads used by Google, too.

This means some companies are turning to programs like those provided by, where they can share files ad hoc with simple yet secure logins that don’t confuse or switch from one account to another. Thru don’t bombard you with adverts, in fact, there aren’t any, and they also haven’t had a security breach in 12 years of service. Users can be confident that they get a heightened level of data protection and encryption with each piece of work or file that they send within the business, whether from outside or inside the organisation.

It’s also good because…

Another advantage of Google Drive is the ability to sync your calendar with your work and projects easily. When it comes to group events, it even produces e-mail invitations that include a button to respond and places the event directly into your calendar.


The calendar app can be confusing because when you are trying to organise your Calendar Settings, managing permissions and privacy can be really hard. It can integrate to the wrong calendar, like your personal calendar, if you are accidently logged into the wrong account. It also automatically sets alarms to go off which can be annoying, especially when synced to your phone. Talking of phones, some people find it hard to sync their work Google Drive effectively when they want their personal emails to come through to their phone. It can again be very tricky to juggle the two if you aren’t a seasoned pro!

Businesses love Google Docs…

Businesses love Google Docs because you can produce powerpoints or spreadsheets easily. You can create pretty much any kind of document online.


Organising these documents can be difficult. Google have recently updated their drives which means you can only search for a file name via its title, rather than who made the document. This is annoying because if you don’t know the exact title, you won’t find what you need. The key is organising your files but many users simply don’t have the time for this. Also, powerpoint presentations are never as slick as they are in Microsoft. There are far less features and loading images can be slow if your internet connection sometimes drops off.


Overall, Google Drive can help your business with a lot. However, there are still a lot of glitches and frustrating elements that some businesses will want to avoid. There are plenty of file sharing and collaboration programs on the internet, though, so a good bit of research should help you locate the best one for your business.


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